RFP – Refuse Truck

Click here for a PDF of RFP document

Request for Proposal
Rear Load Refuse Truck
RFP 1.2018
September 11, 2018
RFP Bidding Specifications

INTENT

It is the intent of this specification to provide for the purchase of one (1) new turnkey Rear Load Refuse Truck to be used by the Tryon Sanitation Department.

Sealed proposals will be received by the Town of Tryon Manager’s Office at 301 N. Trade St. until 2:00 PM on Friday, October 19, 2018.

The Town of Tryon has evaluated different styles of Rear Load Refuse Trucks and has determined that this published specification is best suited for the sanitation needs in terms of quality and features.  This specification shall not be interpreted as restrictive but rather as a measure of quality and performance against which all other Rear Load Refuse Trucks will be compared.

In comparing proposals, comparison will not be confined to price only.  The successful proposer will be one whose product is judged as best serving the interests of the Sanitation Department when price, product, quality and delivery are considered. The Town of Tryon also reserves the right to reject any or all proposals or any part thereof, and to waive any minor technicalities. A contract will be awarded to the proposer submitting the lowest responsible proposal meeting the requirements.

EQUIVALENT PRODUCT

Proposals will be accepted for consideration on any make or model that is equal or superior to the Rear Load Refuse Truck specified.  Decisions of equivalency will be at the sole interpretation of the Town of Tryon.  A blanket statement that equipment proposed will meet all requirements will not be sufficient to establish equivalence. An original manufacturer’s brochure of the proposed product is to be submitted with proposal.

INTERPRETATIONS

In order to be fair to all proposers, no oral interpretations will be given to any proposer, as to the meaning of the specification documents or any part thereof.  Every request for such a consideration shall be made in writing.  Based on such inquiry, the Town of Tryon may choose to issue an addendum in accordance with local state laws.

GENERAL

The specification herein states the minimum requirements of the Town of Tryon. All proposals must be regular in every respect. Unauthorized conditions, limitations, or provisions shall be cause for rejection. The Town of Tryon will consider as irregular or non-responsive any and all proposals that are not prepared and submitted in accordance with the proposal document and specification, or any proposal lacking sufficient technical literature to enable the Town of Tryon to make a reasonable determination of compliance to the specification.  It shall be the proposer’s responsibility to carefully examine each item of the specification. Failure to offer a completed proposal or failure to respond to each section of the technical specification (COMPLY: YES NO) will cause the proposal to be rejected without review as non-responsive. All variances, exceptions and/or deviations shall be fully described in the appropriate section. Deceit in responding to the specification will be cause for rejection

Town of Tryon Rights

The Town reserves the right to cancel this RFP in writing or postpone the date and time for submitting proposals at any time prior to the proposal due date.  The Town by this RFP does not promise to accept the lowest cost or any other proposal and specifically reserves the right to reject any or all proposals, to waive any formal proposal requirements, to investigate the qualifications and experience of any Proposer, to reject any provisions in any proposal, to modify RFP contents, to obtain new proposals, to negotiate the requested services and contract terms with any Proposer, or to proceed to do the work otherwise.

The Town hereby notifies all proposers that it will affirmatively ensure that in regard to any contract entered into, pursuant to this request, minority business enterprises will be afforded full opportunity and are encouraged to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, color, religion, sex, gender, or national origin in consideration for an award.  The Town reserves the right to accept or reject any and all proposals that is in the best interest of the Town.  All questions and inquiries will be addressed to:

Sanitation Department Operational Questions:

Zach Ollis
Town Manager
Town of Tryon
301 N. Trade St. Tryon, NC 28782
manager@tryon-nc.com
828.859.6655

 

Phillip Miller
Sanitation Supervisor
Town of Tryon
301 N. Trade St. Tryon, NC 28782
pmiller@polkschools.org
828.859.6655
SPECIFICATIONS

Rear Loader Body

Size of at least 20 cubic yards with id-high compaction and 3.0 cubic yard hopper

Side access door

LED rear strobe system

All LED body lights

Left hand side rear buzzer and right hand side standard

Hopper work light

Broom and shovel rack on tailgate

Steel tool box frame mounted

5 gallon cooler frame mounted

Mud flaps behind rear axle

Rear vision camera system with color monitor

Chassis

2018 or newer turnkey model with all standard equipment unless otherwise specified

Diesel engine with over 800 ft lbs torque and exhaust brake

23,000 lbs rear axle with 30,000 lbs suspension

6 speed transmission

Other

Battery disconnect switch

Block heater

Front tow hooks

Air dryer

80 gallon fuel tank with 6 gallon DEF tank

Air ride driver’s seat

2 man passenger seat

Container/dumpster lift with lip and latch system

One cart dumper with factory controls

Warranty

Dealer will submit warranty on complete unit with proposal.

Manuals

One (1) complete service manual, paperback or electronic

One (1) complete parts manual, paperback or electronic

Three (3) operations manuals, paperback or electronic

Delivery

Vendor must perform a complete delivery of equipment to 301 N. Trade St. Tryon, NC 28782

Proposer must state the number of days for delivery from time of order.

A $200.00 per day late penalty will be accessed against the purchase price.

Bidder  

Vendors must have a local dealer with a reasonable amount of parts inventory for the truck.

Vendors must have a complete service facility within a reasonable distance from Tryon.

Qualification

There shall be a $500,000.00 minimum of product liability coverage by the manufacture.

There shall be a $500,000.00 minimum of liability coverage by the product installers.

Certification shall be provided with proposal.

Vendor must supply a list of equipment users who have purchased their units in the past year.

Information shall include name of contact person and telephone number of that individual.

The Town of Tryon asks that all proposals contain contact information including name of firm, a firm representative, signature of representative, title of representative, telephone, fax, email, address, city, state, and zip.

The Town of Tryon also asks that the bid contain pertinent information including make, model, year, price, delivery date, length of time bid is good (bids providing less than 60 days for approval may be rejected), signed copy of the RFP, and a detailed description of proposed vehicle covering all specifications requested by the Town of Tryon.

All bidders must read the provisions and specifications covering the RFP, and have full knowledge and understanding of the requirements.